Developing Artists As Individuals Since 2000

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Rules and Regulations Respecting Confidentiality Policy

GENERAL POLICIES, PROCEDURES & GUIDELINES

I acknowledge that, in the course of performing my volunteer duties, I may have access to information that may be confidential. I will observe and comply with The Edge School of Performing Arts (The Edge Performing Arts Inc.) rules and regulations respecting confidentiality policy.  I will not disclose or give to any person or source any information or document that comes to my knowledge or into my possession by reason of my service to The Edge School of Performing Arts (The Edge Performing Arts Inc.). This duty to protect confidential information extends beyond the termination of my association with the The Edge School of Performing Arts (The Edge Performing Arts Inc.).


There are three areas with confidentiality concerns: working along side dancers; communication with students; and record keeping and disclosure.

The practices set out below will help you to reasonably protect privacy, consistent with The Edge School of Performing Arts (The Edge Performing Arts Inc.). If you become aware of a privacy breach/issue, immediately contact the The Edge School of Performing Arts (The Edge Performing Arts Inc.) by email info@TheEdgePA.ca


Working Alongside dancers

Do This: Best Practices

    - keep physical distancing protocols no contact, no holding hands, no lifting, no hugs
    - treat everyone equally
    - encourage students to help them achieve and believe in themselves  
    - lead by example
    - take time to explain the task, the reason, the results

Don’t Do This: What to Avoid

    - don’t favour one student
    don’t allow students to be with the same group, help them meet new friends  
    don’t allow anyone to be negative


Devices

Do This: Best Practices

    - Device should be only used during breaks or personal time

Don’t Do This: What to Avoid

    - don’t carry photo device around/constantly checking smart watch.  Devices should be kept with your belongings/smart watches notifications turned off


Taking Student Attendance

Do This: Best Practices

    - inform students at the start of the day how personal information, including attendance, will be collected: start the lesson in a circle, ask student to say here when they hear their name called.
    Student information should not be visible to others when collecting attendance, take attendance yourself (e.g., calling roll is proper practice)

Don’t Do This: What to Avoid

    - don’t take attendance by passing around a sheet where students record their full names 
    - don’t get students to write their student names
    - don’t allow class lists with personal information to circulate 


Email Correspondence With and About Students

Do This: Best Practices

    - advise students at the start of the course what email practices you will follow: tell your students that correspondence is with students parents only through The Edge Admin Team Customer Support

Don’t Do This: What to Avoid

    - don’t ask students to share their contact information (email addresses and content) 
    - don’t connect student to persons not involved in the course
    - don’t communicate with students via social media etc. 



Disclosure of Student Information

Do This: Best Practices

    - emergencies, health and safety trump 
    - privacy personal information can be shared within The Edge School of Performing Arts (The Edge Performing Arts Inc.) on a need-to-know basis and/or with a student’s consent

Don’t Do This: What to Avoid

    - don’t disclose student information unless there is a need to do so


*Rules & Regulations Respecting Confidentiality Policy is Subject to Change at the discretion of The Edge School of Performing Arts (The Edge Performing Arts Inc.)*